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FREQUENTLY ASKED QUESTIONS
GENERAL
What are the benefits of outsourcing a meeting, event, or travel experience?
The advantages of outsourcing a meeting, event, or trip are that you save time and prevent everything from falling on one person’s shoulders. Additionally, we can help you translate your goal into a clear framework, ensuring that content, program, and organization align perfectly. Want to know more about our method?
What certainties or guarantees do you offer?
We are members of ANVR, SGR, and the Calamiteitenfonds (Emergency Fund). This means that matters such as financial security and support in unexpected situations are well-managed. Read more about our guarantees here.
Are your quotes non-binding?
Yes. We are happy to think along with you and develop a proposal that fits your needs, without any obligation. Request a quote.
From how many people do you consider a group?
We maintain a minimum group size of approximately 15 people.
What is the difference between a meeting, event, or travel experience?
Do you only organize meetings, events, and travel experiences in the Netherlands?
No. We organize programs in the Netherlands, Europe, and worldwide, depending on what best suits the goal and the group.
Can't we just organize a meeting, event, or travel experience ourselves?
Of course, you can always organize it yourself. In practice, it often requires more time, coordination, and substantive preparation than initially expected. We primarily help translate the goal into a framework, content, and interaction, so that a program is not only well-organized but also truly sets something in motion.
What does a meeting, event, or travel experience cost?
Costs depend on the goal, location, group size, and the desired setup. We always work with customized solutions and a clear budget upfront.
CLIENT ENGAGEMENT
When do you use meetings, events, or travel experiences for clients?
When you want to deepen client relationships, activate your network, share knowledge, or explore new markets.
What are the concrete results of a client event or relationship travel experience?
A client event or relationship trip with a well-designed program strengthens trust, increases loyalty, and ensures that clients think along more actively and remain engaged longer.
What is the difference between BARENTSZEN and an event agency?
We start from your goal and help translate that into a strong setup and content. The focus is not on the event itself, but on what it sets in motion. Read more about us.
How do you ensure a relationship event delivers more than just a nice day out?
By getting a sharp focus beforehand on what you want to achieve, not just what needs to happen. This influences the format, the interactions during the event, and how we structure the follow-up.
How do you ensure our message sticks?
By not just telling it, but letting them experience it. People don’t just remember what you say, but especially how something felt.
TEAM DEVELOPMENT
What are the concrete results of a team day, event, or travel experience?
It provides depth, stronger connection within the team, and new insights. By taking people out of their daily context, space is created for reflection, inspiration, and genuine attention for one another. Trips are therefore particularly suitable when connection, development, and change are central.
When do you use a team meeting, event, or travel experience?
What is the difference between BARENTSZEN and an event or training agency?
We start from your goal and help translate that into a strong setup and content. The focus is not on the event itself, but on what it sets in motion. Read more about us.
Which organizations is this suitable for?
For organizations that want to invest in their people and teams. From scale-ups to larger organizations, across various sectors.
How do you ensure employees keep growing?
Growth occurs when people gain new perspectives, experience responsibility, and are inspired by real experiences. Our programs combine content, experience, and interaction so that development becomes directly applicable in practice.
How do you motivate and appreciate employees in a way that truly makes an impact?
By not only rewarding employees but also inspiring them and giving them personal attention. Meaningful experiences ensure appreciation that lingers longer.
How do you increase engagement and loyalty within teams?
By experiencing new things together and giving employees the feeling that their contribution matters. This strengthens both motivation and mutual connection.
How do you strengthen the connection between teams or departments?
By bringing people together in a different context than the daily workplace. Shared experiences stimulate open communication, trust, and collaboration.
How do you strengthen the culture within an organization?
Culture is strengthened by letting people share experiences together that align with the values and ambitions of the organization. Behavior and connection arise primarily from what people experience together.
MEETINGS
When do you choose a meeting?
When you want to go deeper with a group, align, or make decisions together. Meetings are particularly suitable when content and interaction are central.
What kind of issues is a meeting suitable for?
For example, for strategic choices, collaboration between teams, or conversations with clients and partners. Especially if you notice that topics are being left unaddressed or decisions are not being made.
What does a meeting organized by BARENTSZEN cost?
Costs depend on the goal, location, and setup. We always work with customized solutions and a clear budget upfront, so you know what to expect.
Is an external location necessary for a good meeting?
Not always, but it often helps. A different environment provides more focus and makes it easier to break away from daily routines.
Do you also organize meetings abroad?
Yes. Depending on the goal and the group, we organize meetings in the Netherlands, Europe, and beyond.
EVENTS
When do you choose an event?
You choose an event when you want to reach a larger group and energy, connection, or activation are central.
What goals are suitable for an event?
For example, sharing a vision, strengthening culture, connecting relationships, or marking a milestone.
What does an event organized by BARENTSZEN cost?
Costs depend on the goal, location, and setup. We always work with customized solutions and a clear budget upfront, so you know what to expect. Request a quote here.
What should you look out for when organizing a corporate event?
It starts with a clear goal: what do you want people to take away or do afterward? From there, you determine the setup, location, and content. The right balance between content, experience, and interaction ultimately makes the difference.
Do you also organize events abroad?
Yes. Depending on the goal and the group, we organize events in the Netherlands, Europe, and beyond.
What is the difference between organizing a staff party and a strategic corporate event?
A staff party is intended to reward and connect. Here, the goal is fun. A strategic corporate event has a more conscious intention: changing behavior, strengthening culture, or marking a new chapter. The difference is not in the budget, but in the questions we ask beforehand to achieve your goal.
When do you choose a kick-off event, gala event, or another type of corporate event?
That depends on what you want to achieve. A kick-off event provides energy and direction around a new strategy or period. A gala event is suitable for celebrating achievements and expressing appreciation. An award ceremony strengthens pride and recognition. Don’t know yet? Then clarifying that is exactly where we start. Contact us to discuss the possibilities.
TRAVEL
When do you choose a business travel experience?
When you are looking for depth and want to truly take people out of their daily context. Trips are particularly suitable when reflection, connection, and new insights are central.
What kind of goals is a business travel experience suitable for?
For example, for team development, leadership, inspiration, or strengthening relationships with clients or partners.
How do you ensure a travel experience delivers more than just an experience?
By clarifying the goal beforehand and designing the program so there is room for reflection, interaction, and concrete insights.
How long does a business travel experience usually last?
That varies per goal and setup. This can range from a few days to a week or longer.
Do you also organize business travel experiences abroad?
Yes. Depending on the goal and the group, we organize business trips in the Netherlands, Europe, and beyond.
What is the difference between incentive travel experiences and staff travel experiences?
A staff trip is about being together and relaxation. Then the goal is to have fun. An incentive trip is given a conscious intention. Think of strengthening loyalty, motivation, or connection. The program makes the effect fundamentally different, even if the destination were the same.
What about the WKR and tax feasibility for incentive travel experiences?
For reward trips for employees, the work-related costs scheme (WKR) plays a role. We actively think along with you so that you gain internal support and can also justify the trip financially. Read more about the WKR scheme here.
SUSTAINABILITY
Is BARENTSZEN certified in the field of sustainability?
For our travel activities, we work according to international sustainability standards via Travelife. This helps us to structurally improve on social, ecological, and economic levels.
How does BARENTSZEN help in making more sustainable choices?
We think along from the start about more sustainable options within meetings, events, and trips. Think of choices in transport, locations, program structure, and partners. This way, we help make conscious trade-offs that fit the goal and the budget. Read more about our sustainable choices.
Does BARENTSZEN work with sustainable locations and partners?
Yes. We work with a network of locations and partners that invest in sustainability, such as energy use, reuse, and circular solutions. During selection, we look increasingly critically at their approach and impact.
How do you handle sustainability on-site?
During meetings, events, and trips, we take the environment and local context into account. We encourage conscious behavior, limit waste where possible, and work with local partners and entrepreneurs.
Which sustainable initiatives do you support?
We support initiatives that contribute to awareness and impact, such as SpaceBuzz and Trees for All. Additionally, we align with international programs focused on reducing plastic use and improving destinations. Read more about the sustainable initiatives we support here.
DESTINATION MANAGEMENT
What does a Destination Management Company (DMC) do?
A DMC helps develop and organize meetings, incentives, events, and group trips on-site. From concept and logistics to local guidance and execution.
Do you only work for international clients?
No. We work for both international organizations and agencies as well as for Dutch companies that want to organize an event, incentive, or group trip in their own country (or abroad).
Can you also help with concept development?
Yes. We don’t just think along about the organization, but also about content, structure, and experience. From creative concepts to programs that fit your target group and objectives.
Do you work with fixed local partners?
Yes. We work with a carefully built network of local partners and suppliers whom we know and trust. This allows us to act quickly and guarantee quality.
Can you provide a fully managed program?
Yes. We guide projects from the initial idea to full execution, including locations, logistics, activities, hospitality, and local support.
WHAT CAN WE DO FOR YOU?
Would you like to discover how you can strengthen relationships and explore together what is possible for your organization? We would love to talk to you about your goals and challenges!
our customers give us
4.6 average
CONTACT OPTIONS
Call the Amsterdam office
On workdays, we are available from 10:00 AM to 4:30 PM at 020 517 18 88
Call the Rotterdam office
On workdays, we are available from 10:00 AM to 4:30 PM at 010 217 99 00
For when you prefer to send a message via email to BARENTSZEN.
Request a quote
Easily request a quote and discover the possibilities.