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PRIVACY STATEMENT
Introduction
BARENTSZEN attaches great importance to the protection of your personal data. In this privacy statement, we explain how we handle your data and how we safeguard your privacy. We process personal data carefully and in accordance with applicable laws and regulations, including the General Data Protection Regulation (GDPR).
responsible party
BARENTSZEN is responsible for the processing of personal data as described in this privacy statement.
Contact details:
Email: info@barentszen.nl
Website: https://barentszen.nl/en/
For questions regarding this privacy statement, please contact us via the email address above or through the contact form.
Legal grounds for processing
We process your personal data exclusively on the basis of one or more of the following legal grounds:
- Your consent
- The execution of an agreement
- A legal obligation
- A legitimate interest
Purposes of processing
Your personal data is processed by BARENTSZEN for the following purposes:
- Entering into and executing agreements
- Organizing and facilitating events, incentives, trips, conferences, and business meetings
- Participant registration and guest management
- Travel, transport, and accommodation management
- Sending newsletters and informative communications
- Optimizing, securing, and improving our website
- Marketing and promotional activities
- Customer service and relationship management
- Compliance with legal administrative obligations
Which personal data do we process?
For the purposes mentioned above, we may process the following personal data:
- Name, initials, and middle name
- Title and job title
- Company name
- Address, postal code, city, and country
- Phone number
- Email address
- Gender (if relevant)
- Date of birth (if necessary)
- Travel and stay details
- Flight and transport information
- Event and registration data
- Dietary requirements and allergies
- Emergency contact details
- Health data (only if necessary and with explicit consent)
- Payment and billing details
- IP address and technical browser data
Special personal data, such as passport or bank details, are only processed if necessary for the performance of our services or to comply with legal obligations.
Retention periods
We do not store your personal data longer than is necessary for the purposes for which it was collected, unless we are legally required to keep it longer.
After the retention period has expired, your data will be securely deleted or anonymized.
Disclosure to third parties
We only provide your personal data to third parties if this is necessary for the performance of our services.
This may include:
- Hotels and accommodations
- Transport companies and airlines
- Event locations and suppliers
We enter into processing agreements with parties that process personal data on our behalf to ensure your privacy and security.
Your data will not be sold or provided to third parties without your consent, unless we are legally required to do so.
Use of cookies and analytics
Cookies
BARENTSZEN uses cookies to ensure the website functions properly and to improve it.
During your first visit to our website, we inform you about the use of cookies and ask for your consent where necessary.
Google Analytics
We use Google Analytics, a service provided by Google, to gain insight into the use of our website.
To this end, we have taken the following measures:
- IP addresses are anonymized
- Data sharing is disabled
- There is no link with other Google services
If applicable, marketing tools may also be used, such as advertising and tracking services from social media platforms and marketing partners.
Use of photo and video material
During events, meetings, and trips organized by BARENTSZEN, photos and video recordings may be made for promotional purposes.
If required, we ask for prior consent for the use of visual material. Data subjects always have the right to object to the publication of visual material in which they are recognizably depicted.
Requests can be submitted via info@barentszen.nl.
Complaints?
If you have a complaint about the processing of your personal data, we request that you first contact us.
In addition, you have the right to file a complaint with the Dutch Data Protection Authority.
Changes to this privacy statement
BARENTSZEN reserves the right to change this privacy statement. We advise you to consult this page regularly.
The most current version is always available on our website.
Last updated: May 2026
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